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State Controller's Division

Internal Control & Risk Management Tools
Program Currently Unstaffed
The Statewide Financial Internal Controls Program is currently unstaffed effective November 1, 2010.

The information on this webpage will remain available for use; however it will not be regularly updated. If you have questions or concerns regarding the content of this webpage, please send a message to Web Site Feedback. 
 

Recent News and Information
Generally Accepted Government Auditing Standards (GAGAS) 2010 Proposed Revisions
The GAO is in the process of making revisions to the GAGAS (also known as the "Yellow Book").  The Exposure Draft (ED) was released on Monday, August 23rd, 2010.  GAO's deadline for comment on the ED is November 22, 2010.  The State Controller's Division has prepared a summary of the proposed revisions.  Please note, these are only proposed revisions; the final revisions are expected to be released in February or March of 2011.  The effective date of the revisions has not yet been determined. 
 
Government Auditing Standards, 2010 Revision - Summary of Proposed Changes (pdf) 
 
 

OMB Circular A-133, 2010 Compliance Supplement
The Office of Managment and Budget (OMB) recently released the Circular A-133, 2010 Compliance Supplement.  The State Controller's Division has prepared a summary of the changes that have been made.  The majority of the information can also be found in Appendix V of the 2010 Compliance Supplement.
 
Circular No. A-133, 2010 Compliance Supplement - Summary of Changes (pdf)

ARRA
American Recovery & Reinvestment Act of 2009 (ARRA)
 
The State Controller's Division has developed a new webpage to serve as a tool for state agencies to find resources and information regarding the ARRA. 
 
The Internal Control Toolkit for the ARRA will be changing often as more information becomes available.  If you have comments or suggestions for this site, please contact Erin Haney, Statewide Financial Internal Controls Officer. 
 

Financial Emergency Management
Financial Emergency Management (pdf)

Audit Resolution & Oversight
Guide to Improving Program Performance and Accountability Through Cooperative Audit Resolution and Oversight
Grant Guidance
Advisory Controls & Best Practices for A-87 Compliance (pdf)
 
 
Supplemental Materials:
 
 
 
 
 
Techniques for Monitoring Federal Subawards (available from Thompson Publishing Group: www.thompson.com)
 
Current Topics In Grant Management: Key Issues In Managing Federal Awards (available from Thompson Publishing Group: www.thompson.com)
 

Newsletters
First Friday Fraud Facts
 
February 2009 Edition (pdf)

March 2009 Edition (pdf)
 
April 2009 Edition (pdf)
 
May 2009 Edition (pdf)
 
June 2009 Edition (pdf)
 
July 2009 Edition (pdf)
 
August 2009 Edition (pdf)
 
September 2009 Edition (pdf)
 
October 2009 Edition (pdf)
 
December 2009 Edition (pdf)
 
January 2010 Edition (pdf)
 
February 2010 Edition (pdf)
 
June 2010 Edition (pdf)
 
July 2010 Edition (pdf)
 
August 2010 Edition (pdf)

Internal Controls Training
Click here for current training opportunities.

Internal Control Guidebook
Appendix A - Levels of System Access and Potential Risks (doc)

Appendix B - IT General Control Objectives for Financial Reporting (doc)

Appendix C - IT Application Control Objectives for Financial Reporting (doc)

Appendix D - A Model Internal Control Plan (doc)

Appendix E - Example Employee Survey on Agency Culture and Personnel Policies (doc)

Appendix F - Example of Management Inquiries Regarding Entity Level Controls (doc)

Appendix G - Example Questions for Individuals or Focus Groups (doc)

Self Assessment Tools
Entity Level Controls (doc)
Expenditures and Disbursements (doc)
Payroll Controls (doc)
Revenue and Cash Receipts (including A/R and E-Commerce) (doc)
Financial Close Process (doc)
American Recovery & Reinvestment Act (ARRA) (doc)
 

Internal Controls Library
The State Controller's Division has the following publications available for use by state agency personnel.  If you would like to utilize one of these resources, please contact Erin Haney, Statewide Financial Internal Controls Officer. 
 
Publication
Publisher/Author
Edition/Copyright
Format
A Global Summary of the Common Body of Knowledge
The IIA
2006
Book
Auditing International Entities: Risks & Practicle Challenges
The IIA
2nd
Book
Control Self-Assessment: A Practical Guide
The IIA/Larry Hubbard
2005
Book
Creating a Federal Grant Audit Trail
Thompson Interactive
13-Nov-08
CD
Current Topics in Grant Managment: Key Issues in Managming Federal Awards
Thompson Publishing
2007
Book
Evaluating Internal Controls - A Local Government Manager's Guide
GFOA
2nd
Book
Fraud and Abuse in Nonprofit Organizations: A Guide to Prevention & Detection
Gerard M Zack
2003
Book
Internal Control - Integrated Framework
COSO
1994
Book
Internal Control - Integrated Framework, Evaluation Tool
COSO
1994
Book
Internal Control - Integrated Framework, Evaluation Tool
COSO
1992
CD
Internal Control - Integrated Framework: Guidance on Monitoring Internal Control Systems, Introduction
COSO
2009
Book
Internal Control - Integrated Framework: Guidance on Monitoring Internal Control Systems, Volume I: Guidance
COSO
2009
Book
Internal Control - Integrated Framework: Guidance on Monitoring Internal Control Systems, Volume II: Application
COSO
2009
Book
Internal Control - Integrated Framework: Guidance on Monitoring Internal Control Systems, Volume III: Examples
COSO
2009
Book
Internal Controls Guide
CCH/Wanda A. Wallace
3rd
Book
Techniques for Monitoring Federal Subawards
Thompson Publishing
2nd
Book
Using Surveys in Internal Audits
The IIA
2009
Book

Other Tools
Core Financial System Requirement (pdf) - A checklist for Reviewing Systems under the Federal Financial Management Improvement Act

Management Control System Checklist (doc)
 
Managing the business risk of fraud (pdf)

Managing the Risk of Fraud (pdf) - A General Guide for Managers   

E-Commerce Risk Assessment Tool (doc)

Small Agency Finance Management Self Assessment Tool (doc)

WEB Based Sample Audit Programs
 
Government Accountability Offic (GAO)
Internal Control Management and Evaluation Tool (pdf)
Federal Information System Controls Audit Manual (pdf)
 
Office of Management and Budget (OMB)
Circular No. A-123 (pdf)
Circular A-123, Appendix A Implementation Guide (pdf)
Circular A-123, Appendix A Implementation Plans (pdf)
Circualr A-123, Appendix A Frequently Asked Questions (pdf)
Circular A-123, Appendix B Improving the Mangement of Government Charge Card Programs (pdf)
Circular No. A-133 (pdf)
 
 

Expenditure Authority
Expenditure Authority and Responsibilities (pdf) Last Revised May 8, 2006